Roythornes optimises service delivery and remote working with BigHand’s legal workflow management solution

Top 200 UK law firm, Roythornes Solicitors, has put measures in place to optimise service delivery for its lawyers and clients by converting its BigHand Workflow Management licenses to the full legal workflow solution

Jonathan Swan, IT Director and Partner at Roythornes explains, “When enforced remote working came into place, we needed a way to capture and track the work that our lawyers sent to our support staff in order to streamline and optimise the process. We were already users of BigHand’s digital dictation and could see how the full workflow solution would help us to gain visibility over all types of support tasks including copying, bundling, archiving and document amendment – most of which have traditionally been handed to the support staff whilst in the office.”

The legal-specific workflow tool allows tasks to be sent to a central workflow with all the required instruction upfront. Tasks are then automatically routed to the right skilled resource, at the right cost to the firm. The centralised view of work can be accessed by desktop or mobile devices to allow lawyers to check on the progress of their work at any time. Team managers have a clear view of outstanding work and resource capacity, and can easily move work between teams to maximise service and utilisation.

Jonathan continues, “Our aim is to use the new workflow visibility to ensure that our support resource is fully optimised across the firm. For example, if we have capacity in Nottingham to undertake searches, document amendments or create bundles for fee earners in Birmingham – these tasks can be delegated accordingly, enabling us to more flexibly match up the supply of support resources, and their specific skills, with peaks and troughs in demand.” 

“Having visibility over the legal back-office workflow is vital at this time.” Jonathan concludes, “Remote working is set to stay, and having technology in place to help effectively streamline and improve the way that work is moved around, tracked and progressed is key to optimise service delivery.”

“For us, converting to BigHand’s workflow technology was an easy choice, as rather than introducing a new system, our lawyers are already familiar with the platform, reducing the training requirements. It’s reassuring to work with a technology partner that understands our challenges and builds technology specifically for the legal professional.”

About BigHand Workflow Management

To provide the best client service while supporting your bottom line, it’s vital to ensure your teams are working efficiently and smartly. Ineffective and outdated methods of delegating tasks makes it easy for things to be overlooked, means your workforce isn’t properly optimised, your tasks aren’t being delivered on time, and your bottom line is suffering as a result. BigHand Workflow Management is a task management solution that lets you turn your tasks into fully auditable, digital workflow entries. You can create tasks from voice, email, electronic or paper-based requests – from document production requests to reprographics and travel bookings.

BigHand Workflow Management