Metadata Management

Keep your organisation's data private

Information is more important than ever, but sometimes organisations can be their own worst enemy, accidentally sharing sensitive data that could easily have been kept private.

Hidden data is produced during the process of any digital document creation, known as ‘metadata’ – details like the original author, creation date, version number, tracked changes and even deleted comments.

When files leave your organisation, unchecked metadata presents a high risk of unintentional disclosure of private information. Ultimately ‘metadata risk’ can result in embarrassing situations that damage client reputations and relationships.

Our document cleaning solution empowers your teams to cleanse Word, Excel and PowerPoint documents, at any stage of the process. Automate metadata removal, configure varying levels of metadata management, and protect your staff from unwitting confidentiality breaches and the business impacts they can cause.

Protect your business integrity and rest easy, with BigHand Metadata Management.

The Big Benefits

Prevent disclosure of detrimental information

enabling metadata removal at source, at any stage of the process.

Manage risk of data confidentiality breaches

giving your teams control over sensitive information.

Save time

with automated metadata cleansing processes so staff can focus on higher-value tasks.

Formalise metadata management policies

and stop worrying about sensitive data leakage.

How BigHand Metadata Management protects your organisation

Fully integrated for total control

Not only does BigHand Metadata Management integrate with Microsoft Outlook, Lotus Notes and GroupWise, it also allows your teams to view all metadata in one panel, setting global settings and distributing to all users from a single central administration centre.

Safeguard against negative metadata

"By using BigHand Metadata Management, we are safeguarded against metadata risk, thereby reducing the dangers which could have a phenomenally negative impact on our business.” - Bentleys, Stokes and Lowless

Ensure professional consistency by converting to PDF

BigHand Metadata Management allows your team to clean and convert documents into easily read, well-presented PDF files (PDF, Secure PDF or PDF Archive), while working in Microsoft Word, Excel, PowerPoint and Mail, or at the point of sending files via email.

Be confident and secure

"Because security is of the upmost importance, we are confident and secure knowing that BigHand Metadata Management is taking care of handling all the metadata and we don't have to worry." - Holland & Hart

Important reminders for your teams to clean their documents

BigHand Metadata Management can automate the removal of a document’s metadata at the point of sending outside the organisation. When anyone clicks "Send" on an email that includes attachments, a panel will appear automatically and prompt users to select the level of metadata removal required.

Make your metadata solution work for you

The administration console is where an organisation can set and edit the metadata policies that are distributed throughout their organisation. This includes the level of metadata removal, as well as editing, printing and viewing restrictions. Configurations can be set for all staff, by department or even by individual if there are varying requirements.

An easy and reliable tool

"We have not had any issues making sure that metadata is cleaned from our documents in the ten years that we've had BigHand Metadata Management." - Rose Law Firm

More than just technology

At BigHand, we're all about providing exceptional products, services and solutions, with 24/7 award-winning support.