London law firm Bentleys, Stokes and Lowless choose BigHand Scrub, a powerful tool from leading technology company BigHand, to safeguard their firm against metadata risk. After an initial controlled rollout, Bentleys, Stokes and Lowless were quick to see the benefits and make it available to their entire London-based office.
The specialists in Maritime and Insurance law have a long-standing working relationship with BigHand, having been advocates of their Digital Dictation software since 1998. William Chetwood, Partner at Bentleys, Stokes and Lowless was reminded of the risk of metadata during the UK General Election in 2015. In an election boost for David Cameron, more than 5,000 small business owners signed a letter to The Telegraph, praising the Tories’ economic plans and warning against Labour. Despite seeming like a great asset to the Conservative’s campaign, it was later found that the letter was created and sent by the CCHQ – aka Conservative Campaign Headquarters.
William explains his concerns in the light of the scandal, “When you create a document, there’s potentially sensitive metadata that’s stored in the background. This information can go unnoticed but it’s still present. As many of our documents are highly confidential, the consequences of exposing this data can be costly and very damaging. We needed a solution that would provide us with peace of mind.”
BigHand Scrub is the premier enterprise-wide metadata removal and management solution. Firms can automate removal or configure simple and intuitive metadata management levels to ensure all documents are cleaned at the point of sending externally.
Victoria Cumming, IT Manager adds, “After implementing BigHand Scrub, we started using the tool straight away as there is little interruption to the user’s normal practice. Our staff are automatically prompted to clean attachments and convert the document into a secure PDF format before they are sent ‘into the wild’. It’s reassuring for everyone knowing that when we send out documents they can’t be edited, copied or pasted – and it means we aren’t breaching data policies either”.
“Moving forward, we intend to use it further by drilling down into the different document types and customising separate levels of metadata removal for different departments. By using BigHand Scrub, we are safeguarded against metadata risk thereby reducing
the dangers which could have a phenomenally negative impact on our business”, concludes Victoria.